3 Important Tips For Storing Your Supply Of Toner Cartridges

If you take a look around online to figure out how to cut costs on toner cartridges for your office, you will find at least one professional telling you to buy toner cartridges in bulk to save big money. As good as this sounds in theory, buying toner in bulk means you are going to have to know how to properly store the cartridges. These office supplies may seem like they are pretty shelf-stable and resilient, but there are actually some general rules you should follow if you do order in bulk to save on what you spend on supplies for your business. 

1. Store the toner in a cool and dry area. 

Overall, you should make sure your toner cartridges are kept in an area where it is both cool and dry. Excess humidity can cause problems with the cartridges, and so can excess heat. A good supply closet may look perfect for storing your extra toner, but if there is something like a water heater in the space, for example, there would be too much heat in the room for the cartridges to stay safe. Heat can break down the pigments in the cartridges, cause the cartridges to swell, and generally cause issues with the units over the long term. 

2. Keep the toner out of direct sunlight. 

Toner cartridges should be kept out of direct sunlight because they can overheat when exposed to too much heat. Plus, the sunlight can affect the toner quality. Therefore, it is best if you pick a dark storage closet away from natural light to stow away your extra cartridges. Some people simply keep additional cartridges stacked on an open shelf near the copy machine, but if there are windows in the room, this may not be the best option. 

3. Make sure the toner stock is properly rotated. 

Toner cartridges come with a printed date on them that they should be used by to ensure the best quality. Therefore, it is best to rotate your toner stock properly so you do not end up with cartridges that are out of date. Rotating product means making sure the oldest items that need to be used first are in a position in storage or on a shelf that they would be the first you would grab. When new stock is added to storage, you will simply need to place new items behind the older stock. 

For more tips, contact a local company like The Copy Man. 

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